www.VolunteerHelp.me(or www.CNYservice.com)Service Empowerment ToolsThis is a test website for creating prototype examples to facilitate direct community service. It is meant to share ideas, empower, and show what is possible. Free simple resources are used and solutions/skills are meant to be transferable back to work/home life. The goal is to avoid proprietary unfriendly expensive systems. Site sponsored by www.eRotaryNY.com to empower increased service. We believe in teamwork! We have your back :-)(Please click here to provide feedback/ideas)(Business Card example for Membership/PR at bottom)
Email: Free based on function/title, not on individuals name (or personal email)CNYserviceHelp@gmail.com When person changes the email remains stable for the outside world.When new person comes contacts and previous emails are available.(Think long term stability for outside world viewing club)
Phone
Phone: Free permanent number with transcription to emailwww.Voice.Google.com 518-992-3250 Avoid linking to individual personal number that changes.Forward number if desired or alter message to offer choices.(allows for SMS text options also)
Website
Website: Free simple creation & hostingwww.Sites.Google.com This website is an example of a Google Site linked to a free gmail account.Hosting at no cost and then buy domain if desired for $15/year.Link Calendar, Google Folder with docs, Forms linked to spreadsheets, etc.
MapVisualize Impact, needs & outcomes.
Map: Free Personal Interactive Google My Maphttps://www.google.com/mymaps Import spreadsheet address data after it is auto GeoCoded with Latitude & Longitude(ex: clubs, nonprofits, international projects, member zip code, etc...)
Boundary by County ZipCode MapLink ZipCode into Country and District to understand Service Area (Outside world works with zip codes and city/country boundaries)
Area by County, Zip Code, District
CNY = 7150+7170+7190 (120+ clubs)
2,700,000 served by 120+ clubs
Calendar Form Add Event
Google Form creates calendar event using sheet AddOn Calendar Event AutomatorClick Here To Complete Form... Wait 2 minutes/refresh and event appears on Calendar.
Calendar SheetMass Update
Bulk update calendar via spreadsheetEach new row is a new event. Alter row to update event. (www.sheets2gcal.com)Each club secretary updates club spreadsheet updating public calendar.Import from Calendar to Sheet and/or Export from Sheet to Calendar.Possible to combine with other Google Form to Calendar option (members add single event)Order is important (Export current rows before importing direct calendar adds in free version) (fewer options = Magic Calendar App)
Improve Visibility & PlanningOverlay Multi-Club CalendarsAlso, provides history of events
Bulk Texter Lite Addon: Personalized Bulk SMS from spreadsheet via google voice using free Firefox add on.Personal Meeting/Event reminders. Some people respond better to Text vs Email.Imagine matching personal interest survey to reminder of matching events.add on: https://addons.mozilla.org/en-US/firefox/addon/bulk-texter/ help: https://brismuth.com/how-to-send-bulk-customized-text-messages-with-google-voice-67b1b5b0ffe7
Mail Merge for Google Docs: Free easy mail merge add-on to generate documents or letters, send emails and print envelopes in shared online location. Export to PDF, Word or print right in Google Docs. This mail merge add-on lets you send hundreds of personalized emails, letters, create envelopes from a mailing list or merge documents such as snail mail, reports, certificates & more! https://mailmergedocs.com/
Library of Shared Resources in a single searchable location for the common good. All clubs/members would be empowered. Reduce duplicate work. Share lists of: speakers, nonprofit organizations, words of wisdom, equipment, skills, best practices, project templates, certificate layouts, vendors, project calendars, etc. Allow input via online google form/folder so any member can share. Allow online spreadsheet to be filtered interactively.Filter View for public non-edit access = https://www.youtube.com/watch?v=bX8DWLTX8UQ
YAMM - Yet Another Mail Merge - Send bulk personalized emails from your Gmail account to a contact list stored in Google Sheets, and track if recipients open, click, respond, bounce or unsubscribe in real-time directly from your spreadsheet. You can use Gmail drafts to send your email campaign, making it easy to insert attachments, images, cc, bcc, signatures, as well as spell-check or use Gmail templates. 50/day free version else purchase plan for more. https://workspace.google.com/marketplace/app/yet_another_mail_merge_mail_merge_for_gm/52669349336
Digital Literacy Training
Digital Literacy Online Training with short 30 second video clips Cover key basic skills like Wordprocessing, Spreadsheet, Presentation, etc. www.DigitalLiteracy.clubAlso include sheet with web links to helpful online video and text. Online Google Form linked to sheet will allow any member to add to the list.
PowerPoint 2 YouTube
PowerPoint has an option to Export to Video.These videos can be directly uploaded to free YouTube channel.It is easy to edit a PowerPoint slide and add audio.No special video editing software or ability is required.Story board with slides, add audio, and share on YouTube.
Excel Pivot Table Reporting w/Chart
PivotTables allow easy reporting with Chart/Graph optionsAll data is kept in a single sheet without special formatting.Column headings can be selected to create any report desired.Dozens of chart options are available.Simple efficient way to store all club data with option for Sort/Filter.
Labels & Name Tags by Word/Excel Merge
Word can easily merge with Excel Spreadsheet rowsCreate Personalized Labels, Name Tags, Certificates, Thank Yous, Invoice, etc.Ex. Automatic Club directory with photos
Word Publishing Image & Text Box
Word can create any publication you desire without other software.Learn to control Images and Text Boxes with Wrap Text optionsCombine with PDFill Image Writer to print to JPG image (easy sharing)Stop using multiple different expensive software options that require special skills.
Canva is an online design tool It offers the opportunity to create professional-looking posters, slideshows, images, event flyers, resumes, cards, certificates, infographics, and other media. Documents are stored in a single online location for easy access in the future. No special software or hardware is required. (www.canva.com)
Zoom: Use Permanent Personal Room Use auto start, no admin required and no guest waiting room. Enable closed captioning with save option to take text minutes of the meeting. Record video and place in restricted unlisted Youtube playlist for history and future viewing. Share list of best practice and hardware options.https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0066271
Padlet Free Whiteboard Encourage interactive sharing without requiring fixed time/location. It can also be used online during in-person meetings for members to share interactively. Share text, images, video, audio, etc... There is an option to export all shared content into spreadsheet row format for easy record keeping.www.padlet.com - https://padlet.help/l/en/article/cpfiutfzzb-what-is-padlet
Payment SystemsPayPal Zettle card reader accepts Credit/Debit Card, Venmo, Gpay, ApplePay, etc.Also accept online payment via website or QR code. Share best payment options, practices, and hardware.www.paypal.com/us/business/pos-system/card-reader
TechSoup Discounted Computer Software/HardwareTechnology philanthropy program serving nonprofits with discounted software, hardware, etc... www.TechSoup.org Ex. MS Office ($36), MS Windows Pro ($16), QuickBooks ($75), Constant Contact ($56), Zoom ($18), Norton ($17)
Automated Amazon Wishlist with direct delivery.Allow organizations to identify specific items of need with direct product links.This can be done using a online google form linked to a spreadsheet.Those wishing to help click the link, pay, and deliver directly.Automates all aspects with minimal overhead or administration.
GE Elfun Computer Rehabwww.ComputerRehab.org Donated 15,000+ computer systems to over 1,500 nonprofit organizations in the past 28 years.($10 fee for MS Windows)
Service Empowerment Tools Overview: focus on providing free tools, and skills that are transferable to personal & work life (not special proprietary costly options). Listed below are 25+ ideas. Thank you for your time and willingness to create a better community/team. Your feedback and additional ideas would be very helpful. Please share this with others who might be interested. 1-Teamwork Focus: Share & empower with best practices bottom up at member/club level2-Email Address: by title not name, stable from outside, history stays with position3-Phone number: permanent club number not personal (free by google voice – transcribe to email)4-Simple Website: $20/year for name and free hosting using google sites5-Maps Personalized: visualize outcomes and resources with free interactive google my maps6-County/ZipCode: Link ZipCode into Country and District to understand Service Area (stats)7-Feedback Form: online interactive form linked to sheet to easily collect/report/share answers 8-Calendar Online Form: allow calendar event add using an online google Form9-Calendar w/Sheet: mass update calendar using rows from a google sheet10-Calendar Overlay: Overlay multiple interactive calendars to show multi-club activities11-Personal Merge SMS: Bulk text personalized messages12-Online Doc Merge: Online merge personalized certificates, letter, etc. with Docs and Sheets13-Share Lists and Docs: Allow online access to documents and best practices14-Personal Email Merge: mass personalized email merge with tracking (open/clicked/bounced)15-Form To Sheet: generic form to sheet input for easy org/sharing (survey, register, interest)16-Filter/Sort Shared Sheet: Online interactive search/sort of lists like quote, nonprofits, speakers.17-Digital Literacy: Online 30 second training videos with links to other resources.18-PowerPoint to Video: Export presentation with audio into video for upload to unlisted YouTube19-Pivot Table: Simple interactive reporting with charts/graphs using Excel or Google Sheets20-Labels & Name Tags: Merge Word and Excel for fast personalized multi-items per sheet 21-Word Image & Text Box: Learn publishing options in Word to make life easier for all22-Canva Online Design: understand options with online Canva design tools23-Zoom Captions YouTube: Enable captions, record meeting, share via unlisted YouTube playlist24-WhiteBoard Padlet: use free interactive online whiteboard (combine with in person events)25-Payment Card Reader: understand online and in person payment options for debit/credit, Venmo26-TechSoup: Tech philanthropy program serving nonprofits with discounted software/hardware27-GE Elfun Computer Rehab: $10 computers for nonprofit organizations28-Amazon Wishlist: Online contribution with direct shipping to nonprofit partners in need29-Nonprofit Directory Online: Create online directory of every helping organization/service30-Business Cards (Membership/PR): 500 cards = $27 from Staples (details below)
www.CNYservice.com
www.CNYservice.com
PDF Version
CNYservice_com Grid 2024_01.pdfBusiness Cards (Membership/PR)1) Download Front & Back JPG Images below (right click image and select download)2) Click 500 Business Cards by Staples Pickup ($27) or OfficeMax Mail ($48) 3) On Staples/OfficeMax website upload Front & Back images (size to fit dimensions)4) Pickup cards or wait for mail
Space at bottom for Name, Phone, email, etc.
Rotary Business Card Example.pdf